What to Include on a Costa Rica Wedding Website for Your Guests
Your wedding website is often the first place guests turn after they open their invitation. For a destination wedding in Costa Rica, it does more than share a date and address. It helps the people you love picture the trip, make informed travel plans, and arrive ready to enjoy the celebration with you.
The most helpful websites are warm, clear, and easy to use. Guests should be able to find the answer to a practical question in a few seconds, whether they are booking a flight months in advance or checking the welcome party address from their hotel room. A beautiful introduction sets the tone; thoughtful details make the entire weekend feel considered.
Here is what to include on your Costa Rica wedding website, and how to organize it so guests actually use it.
Begin with the essential details
Put the wedding date, destination, and venue area where guests can see them immediately. If you are still finalizing the precise event location, name the region and let guests know when the address will be shared. Include the names of the hosts, a short welcome message, and the best way to contact your team for wedding-related questions.
For an intimate celebration, your welcome message can be personal: why you chose Costa Rica, what it means to gather everyone there, and the kind of time together you hope to create. A few sincere lines are more inviting than a long account guests must scroll past to find the logistics.
Give guests a clear travel starting point
Your travel page should name the airport or airports that make sense for your specific venue, along with the venue's location and your recommended arrival window. Costa Rica's two main international gateways are Juan Santamaría International Airport (SJO), near San José, and Daniel Oduber Quirós International Airport (LIR), in Liberia. The best choice for your guests depends on where they will be staying and the transportation you have arranged.
Ask your planner or transportation partner to confirm the route, transfer time, and arrival plan. Then make the guidance specific: “Fly into [airport]. The transfer to [hotel] takes approximately [confirmed time].”
For international travel, link to the Costa Rica Tourism Board's current entry requirements and remind guests to check passport, visa, transit, and airline requirements for their own itinerary before booking. This keeps an important resource current.
Explain where to stay and how to book
If you have a room block, include the hotel name, booking link or instructions, group code if needed, rate or rate range, what is included, and the booking deadline. State the dates covered and whether guests need to extend a stay directly with the property. Confirm every detail with the hotel before publishing it.
If there is no room block, offer a small selection of recommended places to stay at different price points or styles. Explain which option is closest to the events and whether transportation will be provided from each property. A long list of beautiful hotels can be less useful than three well-chosen options with clear reasons to consider each one.
If a particular hotel is necessary for a group transfer, say so before guests make reservations.
Make transportation impossible to guess wrong
Guests need to know how they will get from the airport to their hotel and from their hotel to each event. Spell out what you are arranging, what they must book themselves, and when reservations need to be made.
For example, you might include airport transfer options, pickup instructions, a shuttle sign-up link, and the shuttle departure and return times once confirmed. Add the pickup point in words, not only as a map pin. If guests are expected to drive, share the venue address, parking instructions, and any arrival guidance from the property.
Publish shuttle times once confirmed, and send affected guests a brief note if the plan changes.
Show the full weekend at a glance
A destination wedding may include a welcome party, ceremony, reception, optional gathering, and farewell brunch. Give each event its own compact entry with the date, start time, venue name, address, transportation details, dress guidance, and whether it is invitation-only or open to all wedding guests.
If guests should arrive before an event begins, say so. If there is a gap between the ceremony and dinner, explain what to expect. A simple schedule helps guests make travel choices and prevents them from assuming that every event is at the same place.
Distinguish hosted events from free time so guests can make plans without worrying about missing something important.
Describe the setting and dress code with care
“Formal” or “cocktail attire” may not tell the whole story when a celebration takes place on sand, grass, stone pathways, or a covered outdoor terrace. Pair the dress code with one practical sentence about the actual venue: “The ceremony is on a lawn, so block heels or flats may be more comfortable,” for example.
You can also note whether an event is outdoors or covered, how warm or cool the evening is likely to feel for your location and season, and whether guests should bring a light layer or rain protection. Have your planner check this advice against the venue rather than relying on broad descriptions of Costa Rica's weather. Guests appreciate knowing what the space will feel like more than being given a prescriptive packing list.
Build an FAQ around real guest questions
An FAQ is the right place for short answers that would otherwise arrive in your inbox one by one. Consider including:
When should we arrive and depart?
Which airport should we use?
Is transportation provided for each event?
Can we stay at a different hotel?
Are children invited to the events?
Can you accommodate dietary needs, and how should we share them?
What should we wear at each event?
Who should we contact if our flight is delayed?
If you are collecting dietary requirements or accessibility needs, offer a private way to share them. Guests should not have to post personal information in a public RSVP field. Most wedding websites have a way to add dietary information.
Add thoughtful local recommendations
A few carefully chosen suggestions can make the trip feel more personal. You might share a favorite place for coffee, a relaxed activity near the hotel, or an experience that reflects why you chose this part of Costa Rica. Group recommendations by distance or amount of time needed so guests can decide what fits around the wedding.
As a travel agent as well as a wedding planner, Jenifer can recommend restaurants and experiences that suit your guests, and thoughtfully arrange excursions for those who want to explore beyond the wedding celebrations. Sharing those options on your website gives everyone an easy starting point for making the trip their own.
Confirm opening hours and booking details before publishing. Leave room for guests to enjoy the place and the people they came to see.
Make the RSVP and updates easy to manage
Your RSVP page should state the deadline, exactly which events each guest is invited to, and the questions you genuinely need answered. That may include meal choices, dietary needs, or whether they intend to use an arranged shuttle. Do not assume an RSVP to the wedding also covers a welcome party or brunch if you need separate headcounts.
Before sharing the site widely, test it on a phone. Ask someone who has not been involved in planning to find the hotel booking deadline, airport recommendation, welcome party time, and RSVP button. If any of those takes too much searching, simplify the navigation.
Finally, decide who will maintain the website. Assign one person to update confirmed details, check links, and date major changes. The site should remain useful in the weeks before departure, when guests are most likely to return to it.
A website that welcomes guests before they arrive
The best destination wedding website gives guests confidence at every stage: when they first save the date, when they book the trip, and when they are on their way to the celebration. It answers practical questions clearly while offering a glimpse of the experience you are creating together.
At Jenifer Hernandez Weddings, we believe the guest experience begins long before the wedding day. If you are planning a celebration in Costa Rica, get in touch with Jenifer to talk about a wedding weekend that feels personal, beautifully designed, and easy for your guests to enjoy.